Workflow & Approval
OneSCM provides the unique capability to create and customize simple to highly complex workflow and approval processes. Once configured, the workflow engine determines and automates the flow, routing, and approval.
Sample workflow: 3-way AP invoice matching
When a shipment is sent and recorded in OneSCM, the system can be configured to automatically convert the shipment into an invoice. From there, OneSCM automates the process of three-way matching to approve the invoice for payment, since all records of the shipment are stored electronically in the system.
- The price from the purchase order matches the price on the invoice.
- The quantity received is the quantity on the invoice.
- The items received match the items invoiced and the purchase order.
OneSCM’s industry-leading workflow engine manages by exception. All successful routines are expedited to the normal queue. Non-successful routines are routed into an exception queue based on pre-set rules, including notifications to appropriate users for appropriate review and action. All documents are electronically produced and traceable, enabling everyone in the Procurement/AP chain to achieve significant labor, time, and cost savings while minimizing errors.